Membership Terms

1. Introduction

This document outlines how the Non-Resident Nepali Association (NRNA) collects, processes, uses, discloses, transfers, and stores information about its members to provide and administer NRNA services. Membership of the NRNA is personal and only available to persons qualifying as Non-resident Nepalis as per the official definition outlined in the association's statute.

2. Statement of Intent

As a registered association, we take our responsibility to safeguard your information very seriously and use your information solely in service of our mission. The goal is to bring a sense of belonging to one big umbrella through service offerings that exclusively cater to the aspirations of the diaspora Nepali community.

3. Legal Status and Governing Law

• 3.1 Legal Status: The Non-Resident Nepali Association Hong Kong is a society legally registered in Hong Kong under the Societies Ordinance (Chapter 151, Laws of Hong Kong).

• 3.2 Governing Law: These terms and your membership with NRNA Hong Kong are governed by the laws of the Hong Kong Special Administrative Region.

• 3.3 Personal Data (Privacy) Ordinance: NRNA Hong Kong is committed to protecting your personal data in accordance with Hong Kong's Personal Data (Privacy) Ordinance (Cap. 486) ("PDPO"). All personal data collected from you will be handled in compliance with the six Data Protection Principles of the PDPO.

4. Validity and Benefits of Membership

Membership is valid for two years after a successful verification process. A single membership card is issued that is valid globally and in the member's country of residence. With a valid membership, members enjoy a gateway to a common platform of the global Nepali community and can stay connected with Nepal & Nepali Society. Members become part of a network with people having similar interests and can enhance their capacity to negotiate with governments & organizations.

5. Data Collection and Use of Personal Data

When a new member registers, we collect basic information (name, city of residence, etc.), documentary evidence to verify identity (HKID [First 4 Characters only], passport, citizenship, etc.), and contact information (email, phone number). We use this personal information to create, develop, promote, administer, and deliver services from the association. From time to time, we may use your personal information to send you important notices, such as changes in our terms, conditions, and policies.

• 5.1 Personal Information Collection Statement (PICS): Before you provide any personal data, you will be presented with a Personal Information Collection Statement that explains the specific purposes for which your data is being collected, the classes of persons to whom it may be transferred, and your rights to access and correct the data.

• 5.2 Collection of Identity Documents: For the purpose of verifying your eligibility for membership, we may require a copy of your government-issued identification, such as your Hong Kong Identity Card or passport. This data is considered sensitive and will be used solely for verification, stored securely, and deleted in accordance with our data retention policy. You are not obligated to provide this information, but failure to do so may result in an unsuccessful membership application.

• 5.3 Collection of Facial Data: For identity verification and to prevent fraudulent applications, we may require you to provide a facial image. This is sensitive biometric data under the PDPO. By providing your facial data, you give your explicit consent for it to be used for the sole purpose of verifying your identity against your provided identification documents. This data will be stored securely with restricted access and will be permanently deleted from our systems in accordance with our data retention policy.

6. Cross-Border Data Transfer

• 6.1 Consent to Transfer: Please be aware that the NRNA membership management system is hosted on Microsoft Azure cloud servers. By applying for membership, you acknowledge and explicitly consent that your personal data, including any identity documents and facial data you provide, will be transferred to, processed, and stored in Microsoft Azure cloud servers. You understand that the data protection laws governing Microsoft Azure cloud servers may differ from those in Hong Kong.

7. Data Sharing and Confidentiality

• 7.1 Non-Disclosure with NRNA ICC: For the purposes of global membership coordination and administration, necessary member data will be shared with the NRNA International Coordination Council (ICC). This data sharing is governed by a signed Non-Disclosure Agreement (NDA) between NRNA Hong Kong and the NRNA ICC. The NDA legally obligates the NRNA ICC to use your data solely for official NRNA purposes and prohibits its disclosure to any unauthorized third parties.

8. Your Data Subject Rights in Hong Kong

• 8.1 Right to Access and Correct Data: Under the PDPO, you have the right to request access to the personal data that NRNA Hong Kong holds about you and to request the correction of any data that is inaccurate.

• 8.2 Data Access Requests: All requests for access to or correction of your personal data should be made in writing and addressed to the General Secretary of NRNA Hong Kong at the following email address: nrnahk@gmail.com. We will handle your request in accordance with the requirements of the PDPO.

9. Member Conduct and Responsibilities

• 9.1 Code of Conduct: As a member of NRNA Hong Kong, you agree to abide by the association's constitution and code of conduct. You shall act in a manner that upholds the integrity, reputation, and objectives of the NRNA.

• 9.2 Misconduct: Any behaviour deemed detrimental to the association, including but not limited to harassment, fraudulent activity, or actions that bring the NRNA into disrepute, may result in disciplinary action.

10. Cancellation and Termination of Membership

• 10.1 Voluntary Cancellation: Members may cancel their membership at any time by providing written notice to the General Secretary of their respective National Coordination Council (NCC). Membership fees are non-refundable.

• 10.2 Termination by NRNA: In the event of misuse of the membership, damage to the reputation of the association, or wilful harm caused, NRNA reserves the right to exclude the member(s) in question. Such misuse may include, but is not limited to, behaviour which is troublesome or shows a lack of respect towards the association or its partners, criminal actions, or actions that are generally regarded to be unethical or contrary to these terms. The member will be notified in writing and given an opportunity to respond before a final decision is made.

11. Liability

• 11.1 Limitation of Liability: NRNA Hong Kong is a non-profit social organization. To the extent permitted by law, the association and its office bearers shall not be liable for any loss or damage suffered by a member in connection with their membership or participation in association activities.

12. Language

• 12.1 Bilingual Policy: These terms are provided in both English and Chinese. In the event of any discrepancy or inconsistency between the two versions, the English version shall prevail.

非駐地尼泊爾人協會香港分會 (NRNA HK)

會員條款及細則

1. 引言

本文件概述了非駐地尼泊爾人協會 (NRNA) 如何收集、處理、使用、披露、轉移和存儲其會員的信息，以提供和管理 NRNA 服務。NRNA 的會員資格是個人的，僅適用於符合協會章程中官方定義的非駐地尼泊爾人資格的人士。

2. 意向聲明

作為一個註冊協會，我們非常重視保護您信息的責任，並僅將您的信息用於服務我們的使命。我們的目標是通過專門迎合海外尼泊爾社區願望的服務，在一個大傘下帶來歸屬感。

3. 法律地位及管轄法律

• 3.1 法律地位： 非駐地尼泊爾人協會香港分會是根據《社團條例》（香港法例第 151 章）在香港合法註冊的社團。

• 3.2 管轄法律： 這些條款以及您與 NRNA 香港分會的會員資格受香港特別行政區法律管轄。

• 3.3 個人資料（私隱）條例： NRNA 香港分會致力於根據香港《個人資料（私隱）條例》（第 486 章）（"PDPO"）保護您的個人資料。從您那裡收集的所有個人資料將按照 PDPO 的六項保障資料原則進行處理。

4. 會員資格的有效期和福利

會員資格在成功驗證過程後兩年內有效。發行的單一會員卡在全球和會員居住國均有效。擁有有效會員資格的會員可以享受通往全球尼泊爾社區共同平台的門戶，並與尼泊爾及尼泊爾社會保持聯繫。會員成為擁有相似興趣的人際網絡的一部分，並可以增強他們與政府和組織談判的能力。

5. 數據收集及個人資料的使用

當新會員註冊時，我們會收集基本信息（姓名、居住城市等）、驗證身份的證明文件（香港身份證[僅限首4個字符]、護照、公民身份證明等）以及聯繫信息（電子郵件、電話號碼）。我們使用這些個人信息來創建、開發、推廣、管理和提供協會的服務。我們可能會不時使用您的個人信息向您發送重要通知，例如我們的條款、條件和政策的變更。

• 5.1 收集個人資料聲明 (PICS)： 在您提供任何個人資料之前，您將收到一份收集個人資料聲明，解釋收集您資料的具體目的、可能轉移給哪類人士，以及您查閱和更正資料的權利。

• 5.2 收集身份證明文件： 為了核實您的會員資格，我們可能會要求您提供政府簽發的身份證明副本，例如您的香港身份證或護照。此數據被視為敏感數據，僅用於驗證，將安全存儲，並根據我們的數據保留政策刪除。您沒有義務提供此信息，但如果不提供可能會導致會員申請不成功。

• 5.3 收集面部數據： 為了進行身份驗證並防止欺詐性申請，我們可能會要求您提供面部圖像。根據PDPO，這是敏感的生物識別數據。通過提供您的面部數據，即表示您明確同意將其僅用於根據您提供的身份證明文件驗證您的身份。此數據將受到限制訪問的安全存儲，並將根據我們的數據保留政策從我們的系統中永久刪除。

6. 跨境數據轉移

• 6.1 同意轉移： 請注意，NRNA 會員管理系統託管在 Microsoft Azure 雲端伺服器上。申請會員資格即表示您承認並明確同意您的個人資料（包括您提供的任何身份證明文件和面部數據）將被轉移到、處理並存儲在 Microsoft Azure 雲端伺服器中。您了解管理 Microsoft Azure 雲端伺服器的數據保護法律可能與香港不同。

7. 數據共享及保密

• 7.1 與 NRNA ICC 的保密協議： 為了全球會員協調和管理的目的，必要的會員數據將與 NRNA 國際協調委員會 (ICC) 共享。此數據共享受 NRNA 香港分會與 NRNA ICC 簽署的保密協議 (NDA) 管轄。NDA 在法律上要求 NRNA ICC 僅將您的數據用於 NRNA 官方目的，並禁止將其披露給任何未經授權的第三方。

8. 您在香港的資料當事人權利

• 8.1 查閱和更正資料的權利： 根據 PDPO，您有權要求查閱 NRNA 香港分會持有的關於您的個人資料，並要求更正任何不準確的數據。

• 8.2 資料查閱請求： 所有查閱或更正您個人資料的請求應以書面形式提出，並發送至 NRNA 香港分會秘書長的以下電子郵件地址：nrnahk@gmail.com。我們將根據 PDPO 的要求處理您的請求。

9. 會員行為及責任

• 9.1 行為準則： 作為 NRNA 香港分會的會員，您同意遵守協會的章程和行為準則。您的行為應維護 NRNA 的誠信、聲譽和目標。

• 9.2 不當行為： 任何被視為對協會有害的行為，包括但不限於騷擾、欺詐活動或使 NRNA 聲譽受損的行為，都可能導致紀律處分。

10. 取消及終止會員資格

• 10.1 自願取消： 會員可隨時通過向其各自的國家協調委員會 (NCC) 秘書長發出書面通知來取消其會員資格。會員費不予退還。

• 10.2 NRNA 終止： 如果濫用會員資格、損害協會聲譽或造成故意傷害，NRNA 保留開除相關會員的權利。此類濫用可能包括但不限於令人煩惱或對協會及其合作夥伴缺乏尊重的行為、犯罪行為，或通常被視為不道德或違反這些條款的行為。會員將收到書面通知，並在做出最終決定之前有機會回應。

11. 責任

• 11.1 責任限制： NRNA 香港分會是一個非營利社會組織。在法律允許的範圍內，協會及其職員不對會員因其會員資格或參與協會活動而遭受的任何損失或損害負責。

12. 語言

• 12.1 雙語政策： 這些條款以英文和中文提供。如果兩個版本之間存在任何差異或不一致，以英文版本為準。

Membership Terms & Conditions